If you know the exact date of birth, where the sentence says "il” (1) put full date of birth". If you only know the approximate year, the sentence should end (2) "circa nell'anno and take out “il” If the parents names are unknown then put “sconosciuto”.
Where there is a word ending in o/a in bold letters use the one ending in “o” if male and “a” for a female.
A request for the costs of them sending you the certificate (3) is mentioned but you can enclose around 10 Euros and use (4) take out the one you don’t wish to use.
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Ufficio di Stato Civile if very old or Ufficio di Anagrafe if more recent
Comune di Town
Street address,
Postal code, Town, Province
Italia
Date
Egregi Signori,
Mi chiamo ….Your name …… e sono residente …where you live include country.
Vi prego di voler ricercare nei vostri registri di Stato Civile l'Atti di Nascita del mio/mia antenato ……… your ancestors full name (surname first)......... e nato nel ........ town of birth..........il (1)or(2).full birth date if know or approx year, filglio/filglia di fu Fathers name....... e Name and surname of Mother if known........
Prego che, se possible, mi mandi una copia intergrali della sua certificate di nascita compresi qualunque annotazioni laterali.
Nel caso i documenti non esistessero per il periodo indicato, vi sarei grata se mi potessero essere comunicate altre fonti di informazione
add either of the below
(3) Vi prego di volermi comunicare l'ammontare dovuto per spese e postali nonché specificare il metodo di pagamento da voi
preferito.
Or
(4) Accludo 10 euros, nel casa questa somma non fosse sufficiente, Vi prego di fami sapere quanto ancora ve devo.
Ringraziandovi anticipatamente per la Vostra attenzione
signed by you
.....................................................................................
Translation of sample letter
Ufficio di Anagrafe
Comunue (Town)
Postal code
Italy
Date
Dear Sirs,
My name is …………….and I reside in ……………………..
Can you please search your vital records registers for the birth record of
my ancestor … name… born ….town….. date of birth or approx year, son/daughter of …. Fathers name and … mothers full name.
.
Please can you send me a complete copy of the birth certificate including any side notes in the margin.
If a record does not exist for this period I would appreciate it if you could inform me of any other sources of information.
(3)Please let me know how much I owe you for any cost incurred and how you would like me to send the money.
Or
(4)I enclose 10 € for the expenses occurred, if this is insufficient please let me know and I will send the total sum as soon as possible
I thank you very much for your assistance, with my kind regards.
........................................................................
You may also include an email address, they might reply faster than by post, although by experience I don’t suggest that you email them with your request, I have always found better results come from actually sending a letter.
I hope that you receive a response to these free Italian translations, do let me know by leaving a comment.
